Privacy Policy

Effective Date: June 23rd, 2025
Last Updated: January 20th, 2026

At Ernest Gordon Recruitment Inc., a Delaware corporation, and its affiliates (collectively, “we”, “us”, or “our”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal data when you use our services or visit our website, www.ernestgordonrecruitment.com.

By using our services, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Who We Are

Ernest Gordon Recruitment Inc. is an employee recruitment agency that matches job seekers with employers across a range of industries. We operate in compliance with data protection laws applicable in the United States, the United Kingdom, and the European Union, including:

  • General Data Protection Regulation (EU) 2016/679 (GDPR)
  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018 (UK)
  • California Consumer Privacy Act (CCPA) and other relevant U.S. state laws
2. Information We Collect

We may collect and process the following types of personal data:

2.1 Information You Provide
  • Job Seekers: Name, contact details (email, phone, address), resume/CV, employment history, education, references, right to work status, and other application details.
  • Employers: Name, contact details, company information, hiring requirements, and feedback on candidates.
  • Website Visitors: Information provided via contact forms, newsletter sign-ups, and other site interactions.
2.2 Information We Collect Automatically

When you visit our website, we may collect:

  • IP address
  • Browser type and version
  • Time zone setting
  • Device information
  • Website interaction data via cookies (see Section 8)
2.3 Information from Third Parties

We may receive personal data from:

  • Job boards
  • LinkedIn or other professional networking sites
  • Publicly available sources
  • Background check providers (with your consent)
3. Legal Bases for Processing (UK/EU Only)

We rely on the following legal bases to process your personal data:

  • Consent – where you have given us explicit permission.
  • Contract – where processing is necessary for a contract or to take steps at your request before entering a contract.
  • Legal obligation – where we must comply with a legal requirement.
  • Legitimate interests – where processing is necessary for our legitimate business interests, provided your rights do not override those interests.
4. How We Use Your Information

We use your personal data to:

  • Match job seekers with suitable job opportunities
  • Manage applications and interview processes
  • Communicate with employers and candidates
  • Comply with legal and regulatory obligations
  • Improve our services and user experience
  • Send marketing communications (if you have opted in)
5. Sharing Your Information

We may share your personal data with:

  • Employers or clients seeking candidates
  • Third-party service providers (e.g. payroll, IT support)
  • Regulatory and law enforcement authorities (if required)
  • Professional advisors (e.g. legal, HR consultants)

We ensure all third parties respect the security of your data and process it in accordance with this policy and applicable law.

6. International Data Transfers

Your data may be transferred and processed outside the UK, EU, or U.S., including in countries that may not have the same level of data protection. In such cases, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses approved by the European Commission
  • UK International Data Transfer Agreements
  • Data Protection Frameworks (e.g., EU-U.S. Data Privacy Framework)
7. Data Retention

We retain your personal data only for as long as necessary for the purposes outlined in this policy or as required by law. For example:

  • Candidate information: up to 1 years after last contact
  • Employer records: up to 7 years for compliance

You can request deletion at any time (see Section 9).

8. Cookies and Tracking Technologies

We use cookies and similar technologies to improve your browsing experience, analyze traffic, and serve targeted content. You can manage your cookie preferences through your browser settings or our cookie banner.

For more details, see our Cookie Policy: https://www.ernestgordonrecruitment.com/legal/cookie-policy/.

9. Your Data Protection Rights

UK/EU Residents (under GDPR & UK GDPR):

You have the right to:

  • Access your personal data
  • Request correction or erasure
  • Object to or restrict processing
  • Data portability
  • Withdraw consent at any time
  • Lodge a complaint with the ICO (UK) or relevant EU supervisory authority

U.S. Residents (including California):

Depending on your state, you may have the right to:

  • Know what personal information is being collected and shared
  • Request access to or deletion of your data
  • Opt out of the sale of personal data (we do not sell personal data)
  • Non-discrimination for exercising your rights

To exercise any rights, contact us at privacy@ernestgordon.com

10. How We Protect Your Data

We implement appropriate technical and organizational measures to protect your data from unauthorized access, use, or disclosure, including:

  • Encryption
  • Secure servers and firewalls
  • Access controls and employee training
11. SMS/Mobile

Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. 

Purpose of SMS Notifications 

Our SMS notifications are designed to:

  • Remind you of your job opportunities. 
  • Inform you of interview scheduling and confirmations, and other essential updates regarding your application to Ernest Gordon Recruitment

Opt-In and Consent 

By providing your phone number and opting into our SMS notifications, you confirm that you are the owner or authorized user of the phone number provided. You consent to receive recurring automated text messages (SMS, MMS) from us regarding your job opportunities and other important notifications. Message frequency may vary. 

Opt-Out Instructions 

Your consent to receive automated texts is entirely voluntary. 

You may opt-out at any time: 

  • To stop receiving messages, reply “STOP”, to any SMS message from us. 
  • You may also email us at inquiries@ernestgordon.com with your opt-out request. After you opt out, you will receive a final confirmation message, and no further messages will be sent to your number unless you re-enroll. 

Help and Support 

If you are experiencing issues with our SMS notifications or need assistance, you can: 

Message and Data Rates 

Standard message and data rates may apply for any messages sent to you from us and from you to us. Please consult your mobile service provider for details regarding your text plan or data rates.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the content, security, or privacy practices of those websites.

13. Changes to This Privacy Policy

We may update this policy from time to time. Significant changes will be posted on our website and, where appropriate, notified to you directly.

14. Contact Us

If you have any questions or concerns about this policy or your data, please contact:

Ernest Gordon Recruitment Inc.
1775 Eye Street NW, Washington, DC 20006, USA
Email: privacy@ernestgordon.com
Phone: (844) 978-6687
Data Processing Officer: Gemma Clark – gemma.clark@ernestgordon.com